Meeting Manager

Job Description

What You’ll do on a Typical Day :

• Complete project timeline, establish a workflow schedule with client and suppliers to facilitate timely and accurate handling
• Estimate global destination airfares for budgeting purposes.
• Collaborate with all travel desks to ensure compliance with the firm’s policies/ travel guidelines for all bookings.
• Act as a gatekeeper: to ensure adherence to firm policies
• Visa advisory
• Quarantine advisory
• Handle hotel group blocks.
• Hotel Sourcing and contracting
• Group transportation arrangements
• Coordinate air/ hotel bookings with the local service team
• Hotel housing management
• Handle OOP approval
• Problem solving
• Prepare risk reports
• Event logistic arrangements
• Group flight and accommodation data reporting
• Prepare event documents
• Complete post-event reconciliation, reporting, and debriefing
• Perform miscellaneous tasks as required
• Occasionally provide weekend support

What We’re looking for:

• 3-5 years meeting planning experience required.
• 4-year degree preferred.
• Ability to communicate effectively and authoritatively with all levels of management and clients.
• Ability to work accurately and timely – to meet deadlines.
• Ability to be flexible and handle change well.
• Advanced oral and written presentation skills required.
• Prior experience in business travel is preferred.
• A good team player working with the global team.

Location

• Bangalore, India