HR & Admin Supervisor

Job Description

Performance & Talent Management

• Closely communicate with Competent departments to set annual objectives and regularly update job Key performance indicators (KPIs) if needed.
• Maintain all OD related documentationManage the individual employee performance management process, ensure conformance, report process errors, and give the required guidance to maintain process stability
• Conduct ongoing proper orientation and awareness to guide line managers how to evaluate subordinates & apply the performance management systemSubmit performance analysis report and communicate to implement the individual development plans
• Preform Training Needs Analysis (TNA) to determine the training needs of employees annuallySets an annual Training plan as per allocated budget
• Coordinate training programs either on the job trainings, in house trainings or at service provider
• Ensures proper collection of feedback from both trainees and managersCalculates ROI on such programs

Employment & Personnel

• Develop Manpower Plan on annual basis and incorporates it in the Budget
• Generate and maintain applicant’s database, and develop sourcing plans for key positions in order to stabilize workflow, and ensure covering workload capacity
• Screens CVs, conduct the initial interviews to screened applicants, facilitates tests (if applicable) and coordinate technical interviews with hiring managers
• Regularly review and update existing job descriptions and develop one for any new position
• Communicate with selected candidates to sign job offers and determine starting dates to include it in the orientation plan
• Perform all hiring related procedures: starting from receiving all hiring documents from selected candidate and preparing employment contract accordingly
• Create Employee files that encloses all personal documents, contract and ongoing documents related to employee: leaves, penalties, renewal and change of status letters, … etcManage and closely monitor social insurance process, and ensure company’s legal status conformance with labor law
• Maintain and apply policies related to Attendance, Leaves, permissions… etc
• Manage and monitor attendances, penalties, overtime procedures and secures required approvalsCommunicates any HR related announcement, for example, official holidays or any other event taking place for all employeesResolves any dispute or problem related to employee affairs

Compensation & Benefits

• Regularly review and update salary structure according to market, and business objectives, and manage salaries increases.
• Suggest to management different benefits programs and negotiate to increase retention and engagementOrients new employees of all offered benefits programsEnsures that all benefits programs are handled by HR department adequatelyNegotiates the best deals in programs like: Medical Insurance, Life Insurance …. Etc

Admin Management

• Prepare and monitor the annual budget for all admin services and expenses.
• Manage facilities and maintenance services – renovations, furnishing in the company siteOversee and manage the relationship with the outsourced companies like the IT, maintenance etc., and regularly assess/evaluate its performance
• Monitor the procurement of needed supplies for office
• Allocate office space, and supervise the transfers of offices and movements of desks
• Ensure a safe, secure, and well-maintained facility that meets environmental, health, and security standards
• Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems

Requirements

Education

• Bachelor’s Degree in any relevant Major. Preferred HR postgraduate certificates.

Computer Skills

• Excellent at Microsoft (Word – PowerPoint – Excel)

Years Of Experience

• Minimum 7 to 10 years of experience in the same field with at least 3 years in the same position.