GAYATHRI S MENON

Overseeing clerical tasks, such as sorting and sending mails. • Taking and delivering messages via calls/emails. • Maintaining files and high confidential data base. • Schedule meetings and manage the calendars. • Monitored the site staff work updates. • Preparing quotations as per the enquiry requirements. • Coordinating with supervisors’ on-site inspection and collecting updates from them on daily basis. • Collecting prices from different manufacturers via email for future reference. • Keeping records of each project and uploading it to the company portal for future references. • Participated and Monitored the E-Auction and reported to the management on time. • Discussed with the management on Awarded projects and scheduled the work program for the awarded project. • Assisted in Preparing invoices for all the awarded projects and maintained files for all the invoices for future reference during company audits. • Making follow ups on the pending LPO’s with clients on a weekly basis and maintaining spreadsheets for noting down the updates. • Notifying the management on client’s updates on pending LPO’s. • Prepared offer letters, Warning letters, employee attendance sheets under the supervision of HR department. • Maintained up to date employee records for future references. • Posted daily updates regarding the projects in company groups. • Prepared LPO’s for approved projects and sending them to the supplier. • Attending phone calls and directing calls to the concern department. • Maintained confidentiality and handle sensitive information with discretion. • Assisted with event planning, coordination, and execution with HR Team. • Checking portals daily for new enquiries and updated the same in Microsoft excel for future references. • Prepared letters of appraisal for employees and coordinated with HR team for team party on each year end audits. • Managed clients’ queries regarding quotations and resolved them promptly. • Assisted in recruitment activities including job posting, interview scheduling and onboarding. • Organized and maintained HR filing system. • Maintained leave records, approvals, vacation and late comings. • Fostered a positive working environment and promoted company culture.

Maintained employee files and documentation. • Supervised examination test centers and made presentations and reports. • Arranged meetings and prepared the team for test centers. • Involved in daily office procedures like filing, sorting, scanning, stock recording etc. • Prepared emails for follow ups on payments. • Cleared all the queries of students on or before examinations. • Coordinated and enrolled students in training program before examinations. • Managed all paperwork after examinations and coordinated with courier agents to send all the answer sheets to the head office. • Arranged pre counseling sessions for students. • Prepared budgets for each examination. • Attended educational fairs and coordinated student counseling sessions. • Manage daily administrative tasks, including answering phones, scheduling, and organizing documents. • Handle expense reporting, invoicing, and basic accounting tasks.