AHMED GULRAIZ MUSHTAQ

- Assist the HR Manager / HR Director for company team building. - Employee orientation maintains a safe and secure work environment. - HRIS input for new hire. - Maintain leave management system updating data in SAP. - Troubleshooting SAP ESS portal assisting employees for password recovery, leave management, insurance claims. - Attendance management. - Prepare draft, memos, and correspondences pertaining to HR matters. - Assist the HR Manager in recruitment, CV shortlisting, arranging interviews. - Actively participating in internal / external audit for BCM. - Preparing and amending business continuity unit plan for the department subsequently for any process improvement or non-conformities raised by the Auditor. - Preparation of Job Description for the new available position. - Prepare minutes of HR committee meetings. - Medical insurance (New enrollment, claim reimbursement, deletion). - Prepares daily and monthly reports on current staff lists and numbers, staff time attendance, absence, lateness. - Amend HR Policies & Procedures as per HR Committee memo. - Coordinate trainings & prepare training summary report of all employees. - Contribute write-ups to HQ’s (Singapore) bimonthly published newsletter. - Participates in internal / external meetings. Projects: LMS Implementation (Learning Management System) - Liasoning with success factors and LMS support team for ensuring data integrity. - Maintaining master data. - Preparing training schedules registering employees for E- learning’s and classroom sessions. - Generating reports for the management, maintaining training records. - End user trainings / Troubleshooting LMS Issues. - Acting as system administrator and final approver for all external trainings Implementation of LEAD (Performance Management System) - Liasoning with success factors and LEAD support team for ensuring data integrity. - End user trainings / Troubleshooting LMS Issues. - Triggering performance forms through system for executive and non-executive employees to enter their individual goals / Kpi’s in the system. - Facilitating mid-year review sessions for individual HOD’s to discuss individual goals / Kpi’s progress for their subordinates. - Creating moderation sessions for top management to moderate final performance bands for individual department and employees. - Acting as system administrator to generate management reports or data cleanup if required.

- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.) - Deal with employee requests regarding NOC’s, Salary certificates, Employment certificates etc. - Deal with employee requests regarding leaves, PH’s etc. - Day to day operations of the HR functions and duties. - Ensures the updated Compilation for employee records (hard and soft copies) - Managing the personnel records and ensuring all are kept up to date. - Daily monitoring of all expiry’s (Passport, visa, employment card, emirates ID, insurance, tenancy contract etc.) - Prepares daily and monthly reports on current staff lists and numbers, staff time attendance, absence, lateness. - Preparation of Job Description for the new available position. - Assist the HR Manager in recruitment. - CV Short listing/ Telephone interview. - Assist the HR Manager for company team building. - Participates in external meetings. - Monitor and instruct PRO for new visa/cancellation process/change status/visa stamping/documents renewal. - Booking of tickets and hotels for upcoming new employees and VIP visitors. - Medical insurance (New enrollment, claim reimbursement, deletion). - HR legal documents Audit (For new employee). - Weekly OASYS update /arrange the weekly roster as per schedule submitted by the Manager/ Supervisor per department. - Assist in orienting, and training employees; maintain a safe and secure work environment. - Deal with maintenance supervisor to sort maintenance issue in company accommodation.

- Perform and monitor all the HR related tasks in Dubai. - Monitor and instructs the PRO and the HR Staff. - Provides Administration Support to the General Manager & the Group from International Offices. - Conducts personnel management (attendance, roster, payroll, leaves, final settlement, personal files, uniforms, IDs, training, warnings, recruitment, performance evaluation, suggestions, staff room facilities, quality management and employee rights and benefits in line with UAE Labour Law). - Supervises correspondence and prepares memos, forms, letters, labels, envelopes, documents, reports, etc. - Prepares and compose letters, memos and reports. - Establish and maintain the HR and Admin files and records. Make sure that all the staff personal files are updated and contains the required documents. - Maintain, monitor and alert key personnel regarding the passport, visa, smart card and medical card expiry. Prepares relevant documents if needed for renewal. - Assist and monitor vacation leave and personnel movement (not returning on time from vacation, absconding, employee for cancellation, employee turnover, etc). - Travel Coordinator, in charge of travel, arranging tickets, hotel booking, etc for staff and Management. - Provides training and orientation for the new staff. Conducts monthly training programs on Customer service and other topics as required. - Controls all administrative activities (reception, visits, phone calls, mail, furniture, supplies, stationeries, equipment, etc). - Participates in external meetings. - Prepares daily and monthly reports on current staff lists and numbers, staff time attendance, absence, lateness. - In charge of preparing the payroll for the staff in timely order. - Communicates with other employees, departments, administrators, applicants and the public for the purpose of providing information and assistance concerning employment, recruitment, transfers, personnel records, leaves. Licenses, and related legal requirements - Prepares requisition for funds related and reconciliation of visa related expenses.

- Establish and maintain the HR files and records. Make sure that all the staff personal files are updated and contain the required documents. - Conducts personnel management (attendance, roster, payroll, leaves, final settlement, personal files, uniforms, IDs, training, warnings, recruitment, performance evaluation, suggestions, staff room facilities, quality management and employee rights and benefits in line with Qatar Labour Law). - Prepares the final settlement. - Prepares daily and monthly reports on current staff lists and numbers, staff time attendance, absence, lateness. - In charge of preparing the payroll for the staff in timely order. - Provides training and orientation for the new staff. - Supports the Human Resource Director and department staff for the purpose of assisting in the performance of their work activities monitor and alert key personnel regarding the passport, visa, health card expiry. Prepares relevant documents if needed for renewal. - Coordinate with company PRO for all visa related issues.

To be part of the Talent Team and take responsibility for the day to day administration of the department and diary of Group events. - To be the main point of contact for general HR enquiries from both internal and external customers, referring queries where necessary to the appropriate member of the team. - Supporting the Talent Manager in the administration process for recruitment and selection, in particular: - Record Equality and Diversity related information - check applications prior to the short listing process for declarations of convictions, disability, work permits and job share requests and to advise the Talent Manager accordingly - organize interviews for short listed applicants, including arranging the interview date, panel, rooms and interview programme - oversee the recruitment filing system, including records on unsuccessful applicants - complete pre-employment checks for preferred candidates in a timely manner - responsible for meeting and greeting interview candidates, informing the candidates of the outcome of the task and if applicable scheduling them for an interview - Managing the personnel records and ensuring all are kept up to date.