Rishi R. Varma

 Obtaining quotation from vendors including AMC renewal updating it and keep track record as per the tenure, raising request for purchase order in the system, clearing of Invoices.  To look after all stationery items including housekeeping cleaning consumables tools and maintaining an inventory in the system.  Scheduled and confirmed appointments and meetings for the management teams respectively.  Coordinating for board meetings, event management, courier services, etc.  Managing the fleet chauffer’s various activities - related to their benefits, claims, overtime, performance rating and their grievances and disburse it respect to the companies’ policy.  Maintain records of all the fleet vehicles with respect to their maintenance, fuel consumption and process it for the invoicing and payments.  Invoicing in Oracle based software ULTIMATIX developed by TCS for clearing & processing purchase orders, ticketing, misc. bills, etc. in the system.  Preparing payments by verifying documentation, and requesting disbursements to the treasury team.  Complete month-end invoicing before closing of accounts portal and if remains pending make a reconciliation report of future payments for accounts payable transfer.  Ensure up to date accounting by preparing and recommending revised tax rate policies and procedures, as to keep updated with company regulations.  Keeping abreast of changes in various reports by studying variances; preparing budgets; developing forecasts and analyzing data to present to the management.  Overall having corporate organizational skills, team player and capable of handling multi-task work.

Oversee daily office operations, including procurement and public relations service, ensuring smooth and efficient workflow.  Maintain vendor records; manage inquiries, and support vendor selection and performance tracking.  Create, track, and update POs in system, ensuring timely delivery and issue resolution.  Manage office supplies and equipment, ensuring all is well stocked and maintained properly.  Develop and maintain administrative budget to optimize processes and minimize costs by up keeping quality standards.  Ensure accurate invoice documentation and payments, collaborating with finance to resolve discrepancies.  Implement and maintain quality control processes to ensure that all products meet local standards.  Develop and implement sourcing strategies to meet our customer requirements.  Travel to supplier locations, conferences, and industry events to stay current on market trends and build relationships with suppliers.  Work closely with finance and procurement teams to better understand and analyze MIS data, aligning with financial reporting for cost-saving & other improvements.  Support risk management strategies and processes to mitigate potential procurement risks.  Ensure compliance with UAE labor laws, company policies, and industry regulations.  Maintain accurate and up-to-date employee records and HR documentation.  Coordinate with the PRO team for employee’s visa processing, labor cards, and other government-related documentation and processes.  Support in obtaining necessary permits, licenses, and approvals for business operations.  Conduct team review meetings for evaluating administrative & procurement cost, variable expenses etc.  Manage employees with guidance, training, and performance feedback to enhance productivity and morale.