Fiza Rani

Manage daily office operations, including scheduling appointments, coordinating calendars, and maintaining office supplies. Provide comprehensive administrative support to senior management, handling confidential documents, reports, and correspondence. Coordinate with property agents and clients for site visits, document submissions, and appointment scheduling. Maintain and organize property files, lease agreements, and client records both digitally and physically. Liaise with government departments (Ejari, DLD, RERA) for tenancy contracts and compliance documentation. Handle incoming calls and emails, redirect inquiries, and provide accurate information to clients and internal teams. Track office inventory, monitor stock levels, and arrange procurement of supplies and stationery. Prepare reports, presentations, and spreadsheets as required by management. Support marketing activities by helping with listing properties online, coordinating photography, and updating promotional materials. Assist with HR tasks like leave tracking, attendance monitoring, and basic onboarding procedures. Ensure smooth operation of office equipment and coordinate with IT support when needed. Contribute to streamlining administrative processes and improving office efficiency through proactive problem-solving.

Managed daily and monthly cash flow operations, ensuring proper fund allocation and financial health. Prepared and processed monthly employee payroll, maintaining accuracy and confidentiality. Maintained the company’s financial records using QuickBooks, including entries, reconciliations, and reporting. Oversaw international shipments from the U.S. to the UAE, ensuring proper documentation and timely clearance. Created FedEx shipping labels and coordinated logistics to ensure smooth transit and delivery. Communicated with suppliers and logistics partners to track shipments and resolve delivery issues. Prepared and reviewed import documentation such as commercial invoices, packing lists, and airway bills. Monitored inventory levels and coordinated replenishments based on incoming shipments. Provided administrative support to senior management, including reporting, document handling, and scheduling. Coordinated internal record-keeping, maintaining organized files for finance and logistics operations.