Sreesha Vipindas

Executive secretary to the Managing Director – calendars, travel, high-level correspondence & minutes. Led the full procurement cycle: vendor sourcing, price negotiation, PO issuance, invoice matching, on-time payments. Co-ordinated with internal teams & external suppliers to fast-track deliveries and resolve queries. Monitored office, welfare & medical supplies, negotiating contracts that cut consumable costs. Handled data entry, scanning, photocopying, and filing. Delivered prompt client support, strengthening relationships and driving repeat business. Boosting workflow efficiency and lowering overhead. Multi-tasked across procurement, and office admin, ensuring seamless plant operations.

Role: Handled payments of gratuity and other terminal benefits of retired employees. Processed monthly pension claims of ~200 ex-employees of the Division Office every month. Attended to & resolved consumer complaints by gathering reports from various Section Offices under the Division Office. Uploaded replies to the Chief Minister’s portal for complaints are received through the portal. Submitted various periodical reports related to Litigation, Electrical Accidents, etc., to the Head Office as required. Developed and managed employee schedules, balancing individual requests and requirements with business needs. Used data processing and statistical software to process large amounts of data and paperwork. Supervised and evaluated staff to help improve skills, achieve daily objectives and attain advancement.

Role: As Dealer, liaised proactively between the US Buyer and the company, managing all email correspondence. Assisted the Senior Merchandiser, Production Manager, and the General Manager in daily operations of the Export House as well as ongoing orders. Involved in handling pre-costing, post-costing, and packing lists. Collected digital photos of sample products, embroidery printing & packing details from the respective department and shared reports on the same with the management. Actively took part in & assisted the Quality Assurance Manager and Senior Merchandiser in the final inspection of orders. Inspected merchandise for quality and arranged proper display location on floor. Removed damaged, out-of-code, not-in-set and discontinued items from displays.

Role: Administered the ongoing stitching process of clothes. Thoroughly checked and ensured the highest quality of the fabric and accessories. Checked, submitted, and took the required measures for ongoing apparel production. Ensured the number of accessories ordered and received for the production matched accurately. Provided assistance in order inspections with the Senior Merchandiser and Production Manager. Followed quality standards and procedures to minimize errors and maximize customer satisfaction. Updated quality control standards, methods and procedures to meet compliance requirements. Provided observations, took measurements and performed tests at various stages according to quality control plan. Inspected inbound & outbound products for compliance with established industry standards, company policies & procedures.